Pay rules tell Naayya how to calculate compensation for teaching work. They are used by the payout calculator and saved payslip records.
Use this article when you need to set or review how a teacher should be paid before generating payslips.
Where to manage pay rules#
Use:
- Admin > Payroll > Create to calculate a payout for a teacher and date range
- Admin > Payroll > Tag Configs to manage rules for classes with specific tags
- Admin > Teachers to review the teaching profile connected to the person
Pay rules are part of payroll setup. They do not move money by themselves. They calculate and document what should be paid.
Supported pay rule types#
Fixed payment#
Use a fixed payment when the teacher should receive one fixed amount for a class or assignment.
Base pay per class#
Use base pay when the teacher receives a fixed amount per class taught.
Attendance bonus#
Use an attendance bonus when the teacher receives extra pay after a class reaches a certain number of attendees.
Example: base pay for the class, plus a per-student bonus after the threshold.
Revenue share#
Use revenue share when the teacher receives a percentage of the revenue linked to the class. Review whether the percentage should be calculated before or after tax based on your business rules.
Tag-based rules#
Tag-based rules are useful when different class categories pay differently.
For example:
- Workshops pay a fixed amount
- Regular classes pay base pay plus attendance bonus
- Premium classes use a revenue share
The payout calculator shows which class tags are configured and which tags still need rules.
Before generating a payslip#
Check:
- The teacher is selected
- The date range is correct
- Classes have the right tags
- Attendance has been marked where attendance affects pay
- Missing tag rules have been configured or intentionally ignored
- The payout preview matches your agreement with the teacher
If a class is missing from the calculation, check the teacher assignment and date range first.
Save and send payslips#
After reviewing the payout:
- Generate the payslip preview.
- Download the PDF if you need to review it.
- Save it to records when it is ready.
- Send it to the teacher from the payroll records page if email dispatch is enabled.
- Mark it as paid once you have settled the payout.
See Payslips.
Common issues#
A class says its tag is missing a rule#
Go to Admin > Payroll > Tag Configs and add a rule for that tag, or remove the tag from the class if it should not affect payroll.
The payout looks too low or too high#
Review the date range, attendance count, class tags, tax treatment, and whether no-shows should be included.
A teacher is not available in the calculator#
Check that the person has an active teaching profile and the right studio access.