Updated 12/14/2024

Managing Teacher Profiles

Keep your teacher profiles updated and complete to help customers make booking decisions. Well-maintained profiles build trust and improve your studio's professional appearance.

Editing a Teacher Profile#

Go to Admin > Teachers and click the pencil icon on any teacher card. You can also click their name or profile picture first to see how their profile currently appears to customers.

Basic Information#

Update the essentials: name, contact details, and whether they're currently active. The email address must be unique - if you get an "already exists" error, check if they're already in your system as a customer.

Profile Photos#

Upload a professional headshot that shows up on teacher cards and profiles. Choose something clear and approachable since this represents them throughout your studio.

Photo Requirements#

Keep images under 2MB and at least 400x400px. JPG, PNG, and WebP formats work best. Good lighting and clear composition make a big difference in how professional your studio appears.

Uploading Photos#

Click the camera icon or current photo, select Upload New Image, choose your file, and save. The system automatically resizes and optimizes images for you.

Add header images to teacher profile pages for visual appeal. Use 1200x400px images (3:1 ratio) showing teaching environments or action shots. Keep files under 5MB.

Teacher Bios#

Write compelling bios that help customers connect with your teachers. Aim for 100-300 words covering their background, teaching style, and personality. The bio editor supports basic formatting like bold text, links, and bullet points.

Bio Structure That Works#

Start with a brief introduction, mention relevant experience and certifications, describe their teaching approach, add a personal touch, and end with an encouraging note about booking with them.

Example Bio#

Hi, I'm Sarah! I've been teaching yoga for over 8 years and am passionate about making yoga accessible to everyone.

I'm certified in Vinyasa and Yin Yoga, and completed my 500-hour training with Yoga Alliance. My classes focus on breath awareness and mindful movement, creating a supportive space for students of all levels.

When I'm not on the mat, you'll find me hiking, reading, or experimenting with new plant-based recipes. I believe yoga is a journey of self-discovery, and I'm here to support you every step of the way!

I can't wait to practice with you soon!

Add Instagram handles to give customers more ways to connect with your teachers. Enter the username without the @ symbol - the system creates the link automatically and displays an Instagram icon on their profile.

Profile Completion#

The system tracks completion based on six factors: profile picture, banner image, bio (minimum 50 characters), primary teaching style, Instagram handle, and full name. Complete profiles build customer trust and improve booking rates.

Advanced Settings#

Control profile visibility and SEO settings. Enable public profiles to let customers view detailed teacher pages, customize profile URLs, and manage what contact information is publicly visible.

Managing Multiple Teachers#

For larger studios, consider creating photo guidelines and bio templates that teachers can customize. Regular profile audits help maintain consistency across your team.

Archiving vs Deleting Teachers#

You can't permanently delete teacher profiles - instead, deactivate them to archive their information. Deactivated teachers are hidden from customers but retain all their data, booking history, and payout records. This preserves important business records while removing them from active operations. See Teacher Status Management for details on deactivating teachers.

Common Issues#

"Image too large" error: Compress your image below 5MB or resize to recommended dimensions.

Images look blurry: Use high-resolution source images and maintain proper aspect ratios. Avoid heavily compressed files.

Rich text formatting not saving: Use the editor's built-in tools rather than copying from external sources. Some special characters can cause issues.

Changes not showing: Make sure you clicked "Save Changes" and try refreshing your browser. Check the admin panel first to confirm changes saved properly.