Adding teachers to your studio involves choosing between two approaches that determine how the teacher accesses your system and whether they can see the teacher dashboard.
Getting Started#
- Navigate to Admin > Teachers
- Click the Add New Teacher button in the top-right corner
- Choose your creation method from the dialog that appears
Understanding Linked vs Unlinked Teachers#
The key difference between these approaches is dashboard access:
- Linked Teachers: Immediately get access to the teacher dashboard when they log into Naayya
- Unlinked Teachers: Profile-only teachers who cannot log in initially (can be linked later)
Two Methods for Adding Teachers#
Method 1: Link to Existing Customer (Creates Linked Teacher)#
Use this method when the teacher is already a customer in your system and you want them to have immediate teacher dashboard access.
When to Use#
- Teacher has previously booked classes as a customer
- Teacher already has an account with login credentials
- You want them to access the teacher dashboard immediately
- You want to maintain connection between customer and teacher profiles
Steps#
- Click Add New Teacher
- Select Link to Existing Customer from the dialog
- Search for Customer:
- Type the customer's name or email in the search field
- Select the correct customer from the search results
- Verify the customer details are correct
- Complete Teacher Profile:
- Customer information (name, email, profile picture) will be pre-filled
- Add teacher-specific information (bio, teaching style, etc.)
- Click Create Teacher to save
Benefits#
- Immediate Dashboard Access: Teacher can log in and see their teacher dashboard right away
- Customer data is automatically inherited
- Maintains booking history and customer relationship
- Profile picture and basic info already available
- Single login for both customer and teacher access
- Shows "Linked" status badge on the Teachers page
Method 2: Create Unlinked Teacher (Creates Unlinked Teacher)#
Use this method for teachers who don't have existing customer accounts or when you don't have their login information yet.
When to Use#
- Teacher is new to your studio and doesn't have an account
- You don't have the teacher's email address yet
- Teacher will only teach, not take classes initially
- Creating a contractor or guest instructor profile
- You want to set up the profile first and link it later
Steps#
- Click Add New Teacher
- Select Create Unlinked Teacher from the dialog
- Enter Teacher Information:
- First and Last Name
- Email address (if available)
- Phone number (optional)
- Bio and teaching background
- Primary teaching style
- Social media handles
- Upload Images:
- Profile picture
- Banner/header image (optional)
- Click Create Teacher to save
Benefits#
- No Dashboard Access Initially: Teacher profile exists but can't log in yet
- Complete control over teacher profile data
- No connection to customer account required
- Can create profiles for external instructors
- Can be linked later when you get their login information
- Shows "Unlinked" status badge on the Teachers page
Required Information#
Essential Fields#
- Name: First and last name for the teacher
- Email: Contact email (must be unique in the system)
Recommended Fields#
- Profile Picture: Helps customers recognize and connect with the teacher
- Bio: Professional background and teaching philosophy
- Primary Style: Main teaching specialty or focus area
- Phone Number: Direct contact method
Optional Fields#
- Banner Image: Header image for teacher's profile page
- Instagram Handle: Social media integration
- Additional Teaching Styles: Secondary specialties
Best Practices#
Profile Photos#
- Use high-quality, professional headshots
- Ensure good lighting and clear facial visibility
- Keep images current and representative
- Maintain consistent style across all teacher photos
Writing Bios#
- Keep it concise but informative (100-300 words)
- Include relevant certifications and training
- Mention teaching philosophy and approach
- Add personal touches that help customers connect
- Use an encouraging and welcoming tone
Teaching Styles#
- Be specific about specialties (e.g., "Vinyasa Flow" vs. "Yoga")
- List primary style first, then additional specialties
- Match your studio's class offerings
- Consider customer search preferences
Profile Completion Tips#
The system tracks profile completion percentage to help ensure comprehensive teacher profiles:
Completion Factors#
- Profile picture uploaded ✓
- Banner image added ✓
- Bio completed ✓
- Primary teaching style set ✓
- Instagram handle added ✓
- Full name provided ✓
Why Complete Profiles Matter#
- Higher customer trust and engagement
- Better search and discovery
- Professional appearance
- Improved booking rates
Common Issues and Solutions#
Email Already Exists#
Problem: "Email address already in use" error Solution:
- Check if person is already in the system as a customer
- Use "Link to Existing Customer" method instead
- Contact them to confirm correct email address
Missing Required Fields#
Problem: Cannot save teacher profile Solution:
- Ensure all required fields (name, email) are filled
- Check for proper email format
- Verify no duplicate entries
Profile Picture Upload Issues#
Problem: Image won't upload or appears distorted Solution:
- Use JPG or PNG format
- Keep file size under 5MB
- Ensure image dimensions are reasonable (recommended: 400x400px for profile)
Linking Unlinked Teachers Later#
If you created an unlinked teacher, you can link them to an existing customer account later:
- Go to Admin > Teachers and click Manage on the unlinked teacher
- Click the Link Profile button (visible only for unlinked teachers)
- Search for and select the existing customer to link
- The teacher will then have dashboard access and show "Linked" status
This is helpful when you create a teacher profile before they have an account, then link it once they sign up.
Next Steps After Adding#
Once you've successfully added a teacher:
- Set Up Teacher Profile: Complete the profile with detailed information
- Configure Access Permissions: Assign appropriate roles and permissions
- Add to Schedule: Begin assigning classes and time slots
- Set Up Payouts: Configure compensation and payment methods
- Link Profile (for unlinked teachers): Connect to existing customer account for dashboard access
Related Articles#
- Managing Teacher Profiles: Edit and optimize existing profiles
- Teacher Status Management: Activate and deactivate teachers
- Roles & Permissions: Configure access levels