Updated 12/14/2024

Adding Teachers

Adding teachers to your studio is a straightforward process with two different approaches depending on whether the teacher is already a customer in your system.

Getting Started#

  1. Navigate to Admin > Teachers
  2. Click the Add New Teacher button in the top-right corner
  3. Choose your creation method from the dialog that appears

Two Methods for Adding Teachers#

Use this method when the teacher is already a customer in your system.

  • Teacher has previously booked classes as a customer
  • Teacher already has an account with customer information
  • You want to maintain connection between customer and teacher profiles
  1. Click Add New Teacher
  2. Select Link to Existing Customer from the dialog
  3. Search for Customer:
    • Type the customer's name or email in the search field
    • Select the correct customer from the search results
    • Verify the customer details are correct
  4. Complete Teacher Profile:
    • Customer information (name, email, profile picture) will be pre-filled
    • Add teacher-specific information (bio, teaching style, etc.)
    • Click Create Teacher to save
  • Customer data is automatically inherited
  • Maintains booking history and customer relationship
  • Profile picture and basic info already available
  • Single login for both customer and teacher access

Method 2: Create Unlinked Teacher#

Use this method for teachers who aren't customers or when you want separate profiles.

When to Use#

  • Teacher is new to your studio
  • Teacher will only teach, not take classes
  • You want separate teacher and customer profiles
  • Creating a contractor or guest instructor profile

Steps#

  1. Click Add New Teacher
  2. Select Create New Teacher from the dialog
  3. Enter Teacher Information:
    • First and Last Name
    • Email address
    • Phone number (optional)
    • Bio and teaching background
    • Primary teaching style
    • Social media handles
  4. Upload Images:
    • Profile picture
    • Banner/header image (optional)
  5. Click Create Teacher to save

Benefits#

  • Complete control over teacher profile data
  • No connection to customer account
  • Can create profiles for external instructors
  • Simplified setup for teaching-only roles

Required Information#

Essential Fields#

  • Name: First and last name for the teacher
  • Email: Contact email (must be unique in the system)
  • Profile Picture: Helps customers recognize and connect with the teacher
  • Bio: Professional background and teaching philosophy
  • Primary Style: Main teaching specialty or focus area
  • Phone Number: Direct contact method

Optional Fields#

  • Banner Image: Header image for teacher's profile page
  • Instagram Handle: Social media integration
  • Additional Teaching Styles: Secondary specialties

Best Practices#

Profile Photos#

  • Use high-quality, professional headshots
  • Ensure good lighting and clear facial visibility
  • Keep images current and representative
  • Maintain consistent style across all teacher photos

Writing Bios#

  • Keep it concise but informative (100-300 words)
  • Include relevant certifications and training
  • Mention teaching philosophy and approach
  • Add personal touches that help customers connect
  • Use an encouraging and welcoming tone

Teaching Styles#

  • Be specific about specialties (e.g., "Vinyasa Flow" vs. "Yoga")
  • List primary style first, then additional specialties
  • Match your studio's class offerings
  • Consider customer search preferences

Profile Completion Tips#

The system tracks profile completion percentage to help ensure comprehensive teacher profiles:

Completion Factors#

  • Profile picture uploaded ✓
  • Banner image added ✓
  • Bio completed ✓
  • Primary teaching style set ✓
  • Instagram handle added ✓
  • Full name provided ✓

Why Complete Profiles Matter#

  • Higher customer trust and engagement
  • Better search and discovery
  • Professional appearance
  • Improved booking rates

Common Issues and Solutions#

Email Already Exists#

Problem: "Email address already in use" error Solution:

  • Check if person is already in the system as a customer
  • Use "Link to Existing Customer" method instead
  • Contact them to confirm correct email address

Missing Required Fields#

Problem: Cannot save teacher profile Solution:

  • Ensure all required fields (name, email) are filled
  • Check for proper email format
  • Verify no duplicate entries

Profile Picture Upload Issues#

Problem: Image won't upload or appears distorted Solution:

  • Use JPG or PNG format
  • Keep file size under 5MB
  • Ensure image dimensions are reasonable (recommended: 400x400px for profile)

Next Steps After Adding#

Once you've successfully added a teacher:

  1. Set Up Teacher Profile: Complete the profile with detailed information
  2. Configure Access Permissions: Assign appropriate roles and permissions
  3. Add to Schedule: Begin assigning classes and time slots
  4. Set Up Payouts: Configure compensation and payment methods