Open Admin > Staff from the People section of the sidebar to manage studio access. This is the main workspace for inviting new staff, tracking pending invites, and reviewing who already has access.
Who should manage staff access#
Owners and managers handle staff access.
- Owners can invite, assign, and remove roles.
- Managers can invite and assign roles for day-to-day operations.
- Billing and payment responsibilities stay with owners.
What the Staff page shows#
The Staff workspace combines four things:
- Role filters across the top so you can focus on the types of staff you need.
- An Add Staff button for new invitations.
- A Pending Invites section showing people who have not accepted yet, plus unlinked teaching profiles that still need an invite.
- The main Staff table with current staff members, their roles, and contact details.
If your studio uses custom roles, those appear alongside the standard system roles in the same workspace.
Invite a new staff member#
- Open Admin > Staff.
- Click Add Staff.
- Enter the person's email address.
- Select one or more roles.
- Click Send invitation.
Naayya emails the invitation link automatically. You can follow its status from Pending Invites.
Follow up on pending invites#
The Pending Invites section helps you keep the workflow moving after the first invite:
- Copy link if you want to send the invitation directly in Slack, WhatsApp, or SMS.
- Revoke if the invite should no longer work.
- Send invite on an unlinked teaching profile when someone is already scheduled in the system but still needs access.
Use this section during onboarding reviews, substitute staffing, or when a studio has older teaching profiles that still need to be linked to a real person.
If the person already exists in your records#
If someone is already in your studio records and you only need to assign or adjust their access, open Admin > Settings > Staff and use Add existing staff there.
That older settings page still matters for direct role assignment. The top-level Staff workspace is the best starting point for new invitations and pending-invite follow-up.
Staff who also teach#
When someone receives teaching access, Naayya may ask them to complete their public teaching profile the next time they open the teaching workspace. That banner is part of the normal onboarding flow for staff who teach.
See Public Profiles for Staff Who Teach for the exact completion rules and what staff should expect.
Assigning multiple roles#
Naayya combines access across assigned roles. This is useful when one person handles more than one responsibility, such as a teacher who also helps with marketing.
Removing roles#
Only owners can remove an existing role assignment.
Use role removal when:
- Someone changes jobs.
- Temporary access is no longer needed.
- A person should no longer belong to that studio.
Custom roles#
Studios on the beta can create Custom Roles from the same settings area. These roles let you define a studio-specific permission bundle when the standard roles are too broad.
Staff page vs. People#
The Staff page is where you control access. The wider People area is still the studio-wide workspace for customers, leads, and staff records.