Billing Details & Invoices

Your billing profile lives in Admin > Settings > Billing. Naayya uses these business details for invoices and VAT. Your business country is also needed before you connect Stripe in Get Paid.

Who can update billing details#

Keep these details current before you connect Stripe or check billing documents. If you cannot edit the form, ask someone with access to your business settings.

Required billing fields#

For a complete billing profile, add:

Legal Company Name
Country
Address Line 1
City
Postal Code

You can also add:

Address Line 2 (optional)
VAT Number (optional, for businesses in the EU, Switzerland, or the UK)

When the VAT field is available, you can select Validate to check the number. If you change the number or your country, validate it again.

How to update billing details#

Open Admin > Settings > Billing.
Find Billing Details.
Fill in or correct the company and address information.
If your business has a VAT number, add it and select Validate. A Swiss number looks like CHE-123.456.789 MWST and a UK number like GB123456789.
Select Save Billing Details.

The form can use information from your connected Stripe account where available. After a successful save, Naayya confirms that your billing details were updated.

What the action prompt means#

If a form requires a complete billing profile and fields are missing, Naayya shows Missing required billing details and lists the fields to add. The VAT number is optional, although it can affect VAT treatment when it applies to your business.

Viewing invoices and receipts#

The Billing page can also show Invoice History for your Naayya billing activity.

Depending on the record, you may see:

Open to view a hosted invoice
PDF to download an invoice file
Receipt to open a receipt link

Best practices#

Use the exact legal business name you want on invoices.
Keep the billing address in sync with your company registration.
Set the business country before connecting Stripe. Stripe keeps the account country set during setup.
Update the legal name and address before changing tax information.
Recheck this page after your business or finance details change.

Next: Set Up Get Paid or Invoice vs Receipt: What Naayya Provides.

Required billing fields#

For a complete billing profile, add:

Legal Company Name

Country

Address Line 1

City

Postal Code

You can also add:

Address Line 2 (optional)

VAT Number (optional, for businesses in the EU, Switzerland, or the UK)

When the VAT field is available, you can select Validate to check the number. If you change the number or your country, validate it again.

How to update billing details#

Open Admin > Settings > Billing.

Find Billing Details.

Fill in or correct the company and address information.

If your business has a VAT number, add it and select Validate. A Swiss number looks like CHE-123.456.789 MWST and a UK number like GB123456789.

Select Save Billing Details.

The form can use information from your connected Stripe account where available. After a successful save, Naayya confirms that your billing details were updated.

Best practices#

Use the exact legal business name you want on invoices.

Keep the billing address in sync with your company registration.

Set the business country before connecting Stripe. Stripe keeps the account country set during setup.

Update the legal name and address before changing tax information.

Recheck this page after your business or finance details change.