# Teacher Payout Calculator

Calculate teacher compensation with flexible payment models

Canonical URL: https://www.naayya.com/help-center/teacher-payouts
Category: finance
Last updated: 2026-09-20T09:20:00Z

# Teacher Payout Calculator

Calculate teacher compensation based on classes taught and attendance. Access it from **Admin > Payroll > Create**.

## Payment models

### Pay per class

Teachers receive a base amount per class. You can enable an attendance bonus to add pay after a threshold, or leave the bonus off for a fixed amount.

**Example**: Base £40, threshold 5, bonus £3/student. Class with 8 counted students = £40 + (3 × £3) = £49.

### Revenue share

Teachers earn a percentage of class revenue. Configure:

- **Class value**: Amount used for each eligible booking
- **Teacher percentage**: Their share (e.g., 60%)
- **Tax treatment**: Calculate share before or after tax

**Example**: Class value £15, 8 bookings, 60% share = £15 × 8 × 0.6 = £72.

## Configuration priority

Rates are applied in this order:

1. **Class-specific**: Custom rate for a single class instance
2. **Tag-based**: Rate for classes with a matching tag. When more than one tag has a rule, Naayya uses the configured payout priority. A class-specific rule takes precedence over tag rules.

> The calculator warns when an eligible class is missing a matching payout rule.

## What counts toward pay

A class enters the payout calculation when it has at least one **confirmed booking** and is not archived or cancelled. The amount then depends on the payment model and its no-show setting.

- With **Pay per class**, the base amount applies to the class. If an attendance bonus is enabled, attended students and, when configured, no-shows contribute to the bonus.
- With **Revenue share**, cancelled bookings are excluded. No-shows are included or excluded according to the rule's no-show setting.

Review the class breakdown and rule configuration before generating a payslip.

## Excluded classes

Classes are excluded from payout when they have:

- No confirmed bookings (all cancelled/pending)
- Archived or cancelled status

Excluded classes don't appear in the table by default. Check **Show excluded** to see them greyed out with the reason.

## Using the calculator

1. Select a teacher and **Payroll Month**
2. Review the class breakdown and totals
3. Use **Exclude Classes** to remove specific classes from the calculation
4. Click any row to customize payment configuration

## Tag configurations

Set up payment rules for groups of classes by tag.

1. From **Payroll**, click **Pay Rules**
2. Select a tag and choose **Pay per class** or **Revenue share**
3. Set rates and attendance options
4. Choose **Effective From** when needed, then click **Save Configuration**

For classes with multiple tags, the configured payout priority determines which tag rule applies. A class-specific configuration takes precedence over tag rules.

## Substitutes and teacher changes

Pay is calculated based on who **actually taught** the class, not who was originally scheduled. When a different teacher covers a class:

- The substitute teacher gets paid for teaching
- The originally scheduled teacher does not receive pay for that class
- Historical records show both who was scheduled and who actually taught

This ensures accurate compensation when teachers cover for each other. See [Teacher Assignments](/help-center/teacher-assignments) for details on how the system tracks scheduled vs actual teachers.

## Generate payslips

After reviewing the calculation:

1. Click **Generate Payslip** in the summary panel
2. Use **Print** or **Download PDF** to review the generated document
3. Click **Save to Payslips**, then access saved payslips from the [Payroll](/help-center/payslips) page

## Related

- [Payslips](/help-center/payslips): Create and manage payment records
- [Adding Staff Members](/help-center/adding-staff-members): Give teaching staff access before configuring payouts