# Send a contract to an outside recipient

Prepare and send a contract to a person or company outside your team.

Canonical URL: https://www.naayya.com/help-center/send-an-outside-contract-for-signature
Category: getting-started
Last updated: 2026-11-08T00:00:00Z

# Send a contract to an outside recipient

This option needs **Manage Contracts** and outside-recipient sending enabled for the business. Sending to a private person or using a general agreement also needs general-agreement sending enabled. If the page says it is not enabled, contact Naayya support.

1. Open a template that is **Ready to send**, click **Send**, then choose **Outside recipient**.
2. Check **Your business**. Saved details are pre-filled where available. Enter any missing legal name, address, registration number and **Your signing capacity**. The representative is your own profile name. Corrections apply to this copy only.
3. Choose **Person** or **Company** and enter the recipient's details and email. For a company, enter its registration number, the signer's name and signing capacity. For a person, enter their legal name and address. If the template has a required printed recipient address blank, **Who fills the legal address?** can ask the recipient to enter it before signing.
4. Choose the **Purpose**, fill the business blanks and choose a legal basis for each requested file. Outside-recipient templates cannot use employee-vault fields or health insurance cards.
5. Choose **Require an emailed code to open** if the email link should not open the contract by itself. This is always on when the template asks for files. Check the optional **Sign by** date.
6. Choose **I sign before sending** or **I countersign afterwards**. Click **Preview PDF** and check the copy. Editing a detail means previewing it again.
7. Click **Review and sign** to sign first. Tick **I agree to sign electronically**, click **Email me a code**, and confirm the code sent to your own account. Draw or type your signature, then click **Sign and send**. For recipient-first signing, click **Review and send**, check the recipient, then **Send contract**.

The recipient gets an email link and does not need a Naayya account to sign. With the opening-code option on, they confirm a code emailed to the recipient address before viewing the agreement. Otherwise the key in the email link opens a file-free agreement for 48 hours; an expired or missing key asks for a code. A forwarded email can open a contract during that window unless you require a code.

If you signed first, the recipient sees your business signature. With no files to verify, their signature completes the agreement. If you chose to countersign afterwards, their signed copy waits for you in **Sent**. Requested files still need the business's verification before completion.

From **Admin > Contracts > Sent**, use **Send again** to email another invitation for the same open copy, **Withdraw** to end it with a reason, or **Replace** to prepare a corrected copy with a reason. Sending the replacement withdraws the old copy. These actions are available before the recipient signs. **Sent copy** opens the frozen contract text; use the signed PDF for the signature record.

If the invitation could not be delivered after the contract was saved, check its delivery status in **Sent**. Do not start a second contract to retry the same invitation.

See also [e-signature requirements](/help-center/contracts#send-contracts-for-e-signature-before-you-start).