# Managing Teacher Profiles Edit teaching profile details, link staff records, and review profile status. Canonical URL: https://www.naayya.com/help-center/managing-teacher-profiles Category: team-access Last updated: 2026-09-20T00:00:00Z # Managing Teacher Profiles Use the Teaching Team to keep teaching profile details current and to review whether a profile is linked to a staff record. ## Accessing Teacher Management Go to **Admin > Teachers** and choose **Manage Teaching Profile** on a row. On the profile page, choose **Edit** to update the fields shown there. The page also shows profile status and the available linking actions. ## Editing Teacher Information Click **Edit** on the teaching profile page. The current dialog includes **Full Name**, **Primary Style**, **Instagram Handle**, **Profile Image**, and **Bio**. Choose **Save Changes** when you are done. Staff contact details are managed from the related staff record under **Admin > Settings > Staff**. ## Profile Photos Upload a profile image from the teaching profile's Edit dialog. ### Photo Requirements The current editor accepts image files under 5 MB. Choose an image that clearly represents the person and check how it appears on the profile after saving. ### Uploading Photos Choose **Change Photo** or **Upload Photo** in the Edit dialog, select an image file, and choose **Save Changes**. ## Banner Images The teacher details page can show a **Card banner** item in its **Profile Completion** card. The Edit dialog provides a **Profile Image** control but no separate Card banner field, so use the controls shown on your current page. ## Teacher Bios Use the **Bio** field in the Edit dialog to describe the teacher's background, approach, and focus. The field uses a rich text editor, so review the saved result on the profile page. ### Bio Structure That Works Start with a brief introduction, then describe the person's approach and focus. Keep details current and easy for customers to understand. ### Example Bio ``` Sarah teaches Vinyasa and Yin Yoga, with a focus on breath awareness and mindful movement. Her classes welcome people who want to build a steady, practical practice. ``` ## Social Media Links Use the **Instagram Handle** field when the teacher wants to add an Instagram username to the profile. Follow the format shown in the current field and review the profile after saving. ## Linking Unlinked Teaching Profiles If a teaching profile shows the **Unlinked** badge, you can connect it to an existing staff member. ### When to Link a Profile - The profile already exists and you need to match it to a staff record - You are connecting a profile to the correct person after onboarding - You are reviewing an unlinked profile in the Teaching Team ### How to Link a Profile 1. Open the teaching profile from **Admin > Teachers**. 2. Open the profile actions menu. 3. Choose **Link Staff Member**. 4. Search for and select the matching staff member. 5. Confirm the link. ### After Linking The profile should no longer show the **Unlinked** badge when the link is saved. Review the related staff record to confirm the current access and profile actions available to that person. ## Profile Completion On an individual teacher page under **Admin > Teachers**, the **Profile Completion** card checks six items: **Profile picture**, **Card banner**, **Bio**, **Primary style**, **Instagram**, and **Full name**. The Teaching workspace completion banner is a separate view: it checks **Bio**, **Profile Image**, and **Primary Style** as required, while **Instagram Handle** is optional. ## Advanced Settings Use the profile actions shown on the page, including **Public Profile** when it is available. The current Edit dialog does not show separate SEO, profile URL, or contact visibility controls. Review the public profile before sharing it with customers. ## Managing Multiple Teachers For multiple teachers, use the **Active** and **Inactive** tabs on **Admin > Teachers** to find profiles, then open each profile to review the details and actions shown there. ## Managing Teacher Status From the teacher profile page, you can: ### Activate/Deactivate Teachers - **Activate** or **Deactivate** the teaching profile. The profile shows an **Active** or **Inactive** status after the action. Review the current profile and service setup before relying on any downstream booking or customer-facing result. ### Profile Connection Status - **Linked**: The teaching profile is connected to a staff member. - **Unlinked**: The profile shows the **Unlinked** badge and offers **Link Staff Member** in its actions. ## Archiving vs Deleting Teachers The current profile actions show **Deactivate** or **Activate**. No Delete action is shown in the profile workflow described here. Verify the effect of a status change in your current setup before relying on it for customer visibility or record retention. See [Teacher Status Management](/help-center/teacher-status) for the related workflow. ## Common Issues **Image upload error**: Choose an image file under 5 MB. The current editor reports when the file is not an image or is too large. **Images look blurry**: Try a clearer source image, then save the profile again and review the result. **Rich text formatting not saving**: Use the editor's built-in tools rather than copying from external sources. Some special characters can cause issues. **Changes not showing**: Make sure you clicked **Save Changes** and try refreshing your browser. Check the admin panel first to confirm changes saved properly. **Can't link profile**: Check that you are selecting the correct staff record. If the person still needs a staff record or invitation, start from **Admin > Settings > Staff**. ## Related Articles - [Adding Staff Members](/help-center/adding-staff-members) - Give someone access to the studio first - [Teacher Status Management](/help-center/teacher-status) - Activate and deactivate teachers - [People Overview](/help-center/people-overview) - Understanding the Teachers page interface - [Public Testimonials](/help-center/public-testimonials) - Manage customer reviews