# Creating Physical Products

Create and maintain physical products in Shop with details, images, variants, and stock quantities

Canonical URL: https://www.naayya.com/help-center/creating-physical-products
Category: products
Last updated: 2026-09-19T00:00:00Z

# Creating Physical Products

Use **Admin > Shop** to create and maintain physical products. The Shop flow covers product details, images, variants, stock quantities, and active status.

## Quick Start

1. Open **Admin > Shop** and select the **Products** tab if it is not already selected.
2. Select **New Product**.
3. In **Details**, enter the required **Product Name** and **Price**. You can also add a **Description**, choose a **Category**, and upload a **Product Image**.
4. Select **Next**.
5. In **Inventory**, select **Add** and enter a variant **Type**, **Value**, and **Qty**. Add at least one complete variant.
6. Select **Create**.
7. The new product starts as a draft and is labelled **Inactive** in the product list. Use the row actions to choose **Go Live** or **Make Inactive** when you need to change its status.

## Step-by-Step Setup

### Basic Information

Use a name that identifies the item, such as “Premium Yoga Mat” or “Studio T-Shirt”. The **Product Name** field is required.

**Description** is optional. Use it for facts customers need to understand the item, such as material, size, colour, or care instructions.

**Category** is optional. The current Shop form offers:

- **Equipment**
- **Apparel**
- **Accessories**
- **Nutrition**
- **Merchandise**
- **Other**

### Pricing

**Price** is required. Enter a number greater than zero, then review it before selecting **Next**.

Use the Shop fields here for product setup. Before adding currency, taxes, payment, checkout, shipping, pickup, delivery, POS, returns, revenue, or reporting terms to a product description, confirm them in the relevant workflow.

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### Product Details

You can upload one image while creating the product. The dialog recommends **800×800px** and accepts files up to **5MB**.

After creating the product, open **Manage Images** from its row actions to add more images. The image manager accepts JPEG, PNG, and WebP files up to **5MB**. It labels one image **Primary**; you can choose another image as primary or delete an existing image.

## Common Physical Product Examples

Use these examples to choose names, categories, descriptions, and variants.

### Studio Equipment

For a yoga mat, use a clear name such as **Premium Yoga Mat**, choose **Equipment**, and describe the material and dimensions. In **Inventory**, add variants such as **Size: Standard** or **Colour: Blue** with the quantity you currently hold.

For a block set or cushion, use the same pattern: describe what the item is, choose the closest category, and add a variant when customers or staff need to distinguish stock.

### Merchandise & Apparel

For a branded T-shirt, use **Studio T-Shirt** as the name, choose **Apparel** or **Merchandise**, and describe the material and available sizes. Add each size as its own variant with its own quantity.

For a bottle or tote bag, describe the material and capacity where relevant. Use a variant when the item has options such as colour.

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Gift cards are managed under **Admin > Gift Cards**.

## Physical Product Considerations

### Inventory Management

The creation dialog requires at least one complete variant before it can create the product. Each row has:

- **Type**, such as `Size` or `Colour`.
- **Value**, such as `Small` or `Blue`.
- **Qty**, the quantity for that variant.

The quick-add choices are **Size: Small (5)**, **Color: Blue (3)**, and **Material: Cotton (10)**. You can edit or remove these rows before selecting **Create**. A quantity of zero is allowed.

In the product list, a row shows the total stock across its variants. It can also show **Low stock** at five units or fewer, **Out of stock** when variants total zero, or **No variants** when none have been added.

To maintain stock after creation:

1. Find the product in **Admin > Shop**.
2. Open its row actions and select **Manage Inventory**. If it has no variants, the action is labelled **Setup Variants & Stock**.
3. Select **Add Variant**, enter a **Variant Key** and **Variant Value**, and select **Add Variant**.
4. Enter the **Initial Stock Quantity**, then select **Create Inventory**.
5. Edit **Stock Quantity** directly in the inventory table when a quantity changes. Use the delete action to remove an inventory variant.

## Best Practices

### Product Organization

Use the same category and variant naming pattern across similar products. Put the distinction customers or staff need to track in the variant, such as **Size: Medium** or **Colour: Black**.

### Product Descriptions

Keep descriptions factual and specific. Include material, dimensions, capacity, and care instructions that help someone identify the item.

### Visual Considerations

Use a clear product image. During creation, the dialog recommends **800×800px** and limits the file to **5MB**. After creation, use **Manage Images** to add images, choose a **Primary** image, or remove one.

### Customer Communication

Before sharing product information, check the product name, description, category, price, variants, stock quantities, images, and status in **Admin > Shop**.

## After Creating Physical Products

Open **Admin > Shop** to review a product after it is created. The Products tab provides:

- Search with **Search products...**.
- An expandable row with the product's price, image count, variant count, and stock summary.
- Row actions for **Edit Details**, **Manage Images**, **Manage Inventory**, and **Go Live** or **Make Inactive**.

### Next Steps

1. Search for the product and expand its row.
2. Check the name, category, price, image count, variants, and stock summary.
3. Use **Edit Details**, **Manage Images**, or **Manage Inventory** for follow-up changes.
4. Confirm the status you want, then use **Go Live** or **Make Inactive**.

## Troubleshooting

**New Product is disabled**: Read the message shown on the Shop page and check the business setting it names.

**The product is not in the list**: Make sure you are on the **Products** tab, clear the search field, and check the product list pages.

**Create is disabled**: Complete the required **Product Name** and **Price** fields, move to **Inventory**, and add at least one complete variant with a Type and Value.

**A variant is missing**: Open **Manage Inventory** or **Setup Variants & Stock**, then add the variant with **Add Variant** and save it with **Create Inventory**.

**An image upload fails**: Use a JPEG, PNG, or WebP file smaller than **5MB**, then try **Add Images** again.

**The stock summary is unexpected**: Check every variant's **Stock Quantity**. The product row totals the quantities across its variants and shows **Out of stock** when variants exist but the total is zero.

**The status is wrong**: Open the product row actions and choose **Go Live** for an inactive product or **Make Inactive** for an active one.